U.S. International Traffic in Arms Regulation (ITAR)

Attention all U.S. Authors. You should be aware of ITAR restrictions on publishable material, whether you work in the defense industry, in academia, or for a commercial enterprise. Please read the information below for details.

All authors submitting material to the IEEE are expected to exercise due diligence and obtain all needed clearances for their works to be freely published in IEEE publications. Clearances should be obtained well in advance of the submission deadline. Authors who make changes to their manuscripts should also have the changes cleared in advance of the deadline. This applies to all authors.

Additionally, ITAR restrictions apply to authors who

  • Are U.S. persons (including green card holders);
  • Work for a U.S.-based organization, regardless of where they are physically located;
  • Work at a U.S. location of a non-U.S.-based organization.

Authors in these categories must ensure that ITAR compliance is satisfied for all papers submitted to the IEEE for publication. Furthermore, the IEEE assumes that all authors involved in government contracts will meet their contractual obligations and that these obligations will, by definition, satisfy the requirements for ITAR compliance. This is consistent with the longstanding IEEE policy that all authors shall obtain the necessary approvals before publishing.

Don’t automatically assume that ITAR does not apply to you.
As an example, ITAR covers certain types of A-to-D converters!

For IMS2014 the submitting author must agree to the U.S. Export Control Compliance statement as part of the electronic paper submission process. This IEEE-approved statement reads:

"The IEEE distributes its technical publications throughout the world and wants to ensure that the material submitted to its publications is properly available for general dissemination to the readership of those publications. By clicking the "I Agree" button, I certify that: (1) the information contained in any materials submitted to the IEEE in connection with the Work is not restricted by U.S. International Traffic in Arms Regulations (ITAR) or any other applicable U.S. export control laws; (2) any and all necessary authorization(s) from the undersigned’s employer(s) for the disclosure of the information discussed in the Work have been obtained and will be retained by the authors; and (3) the foregoing applies to all future versions of the Work, whether edited by the undersigned, an assistant, co-author or any person working with the undersigned. (4) For jointly authored Works, I agree to act as the authorized agent for the other authors. IEEE reserves the right to refuse publication of the Work or participation at a conference for failure to certify the foregoing.

For more details, please refer to the IEEE ITAR web page.