Important Preliminaries

Please see an extremely important warning about ITAR restrictions and publication clearances.

Interactive Forum Paper Preparation

The Interactive Forum provides an opportunity for the presenter to engage in direct, informal discussions with small groups of interested Symposium attendees. Be prepared to use your time in the Interactive Forum to explain your work and to answer specific questions. Software and/or hardware demonstrations are welcomed and encouraged. The Interactive Forum papers are organized by topics so that papers with similar topics are grouped together. Before the conference, we will provide an opportunity to have your material reviewed and provide feedback to avoid common mistakes that make it difficult to convey your ideas at the Interactive Forum. Please be prepared to submit an electronic proof of your material, in pdf format, for this purpose.

Here are some guidelines to help your preparation for the Interactive Forum presentation:

1. Plan on using an area that consists of two side-by-side bulletin boards, each 1.2 m tall x 2.4 m wide (4 × 8 ft). Figure 1 below shows an approximate layout of the available area for your presentation. Push pins and or tape will be provided to attach your material onto the bulletin boards. A flip chart and markers will also be provided. You will be assigned a specific area for your poster. This information will be sent to you before the conference and your area will also be labeled with your paper code when you arrive to set it up.

IMS2014 poster 1

Fig. 1. Expected Interactive Forum Bulletin Board setup.

2. Use bullet lists, charts, figures, tables, equations, and photographs as applicable to highlight the important technical content of your work. The use of color graphics and headline style phrases in bullet charts allow the audience quickly to see the theme of your presentation and to grasp your message. It is also a good idea to number your posted material sequentially or to use arrows showing the flow of information. Simply posting the pages of the written version of your paper is a very poor IF presentation.

3. The title of your paper should appear in block letters at least 10 cm high (4 in). The remaining text should be at least 5 cm high (2 in) to be easily legible to viewers who are standing as far as 2 meters away. Each graph or chart should be at least 27 × 21 cm (11 × 8.5 in) with text that is also readable from 2 meters away. Provide an Introduction or Outline and a Summary or Conclusion. Remember to keep the text short and concise, and to highlight the key points and significance of your work. Use phrases instead of complete sentences.

4. If applicable, the use of demonstration hardware and/or software and audio-visual presentations are highly encouraged, as they make your presentation more interesting to a wider viewing audience. Please contact the Interactive Forum Chairs at This email address is being protected from spambots. You need JavaScript enabled to view it. by May, 5th 2014 to request electrical power connections or other special requirements.

5. On the day of your Interactive Forum presentation, you are invited to the speakers’ breakfast to meet your session chair and other presenters. The speakers’ breakfast will be 7-8am in Ballroom A. Please arrive early so that you have ample time to meet the IF Chairman, find your assigned location, and post your material on the bulletin boards. On Wednesday the Interactive Forum will be in Ballroom C and D, and on Thursday it will be Ballroom D only. The Ballrooms will be open for set up starting at 9am. Please be at your posterboard fifteen (15) minutes before the start of your session.

6. Your presentation material must be available for viewing and you must be available for discussion during the entire IF session. If you wish to step away from your presentation, please inform the IF Moderator and return as soon as possible. Your presentation will be clustered with other presentations having a similar topic, so an interested viewer is likely to appear at any time during the session. It is also helpful to have paper copies of your written submission to the Symposium Digest available for visitors to take with them. Presenters often provide their business cards and solicit the cards of their visitors so they may correspond with one another in the future. All material should be removed promptly at the conclusion of the IF session.

7. You now have the opportunity to use QR Codes on your presentation material. QR Codes are two-dimensional bar codes that can be read by smart phones and other mobile imaging devices.  These codes direct the imaging device to a website or to text information.  The website can contain the author’s written presentation other information; a video of the author presenting and/or demonstrating his or her work is even possible. There are several free sites that can generate the QR code for you. Please feel free to take advantage of this technology to enhance the information already displayed on your posters. Please contact your Interactive Forum Chair if you have any questions concerning QR Code content.

IMS 2014 QR Code:

IMS2014 qr

This QR Code was a JPG file, generated from the web site, http://www.qr-code-generator.com/.

Your technical program committee appreciates your contribution to IMS2014 and we look forward to seeing you in Tampa this June.

Interactive Forum Chairs

Paul Draxler
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Simon Wood
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